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What corporate records must I keep?

 

Every Province has its own legislation in respect to the formation and governance of corporations. There will be minor variance between Provinces but all (of the common-law provinces) require substantially the same records to be maintained by the corporate secretary at the registered office of the corporation, or other place as designated by the directors. These include, not are not limited to:

  • Articles of Incorporation, by-laws and amendments thereto
  • Any unanimous shareholder agreement(s) known to the directors
  • Minutes of meetings and resolutions of shareholders and directors
  • A register of directors (including home addresses while serving as a director)
  • A register of officers of the corporation
  • A securities register which includes shareholders, debtholders and warrant holders

Provincial and Federal legislation also provides for sanctions in the event a corporation does not maintain its records in the prescribed manner.

A convenient way to store and manage these records is with a corporate minute book. If you don't already have one we offer great deals on them, for more information click here.


For more information please call (613) 727-3845 or e-mail us at info@corpcanada.ca.

CorpCanada Services Inc., 2-200 Colonnade Road South, Ottawa, Ontario K2E 7M1